Visitor management system: pre-register visitors for smoother arrivals
Pre-register your visitors, prepare their access and make arrival at the visitor check-in kiosk simpler. Up to 30 seconds saved per visitor.
Source: Hamilton Apps customer feedback
Key benefits
Visitor management software that simplifies reception day to day
Prepare arrivals, automate reception and keep track of visitors on your sites.
Day to day
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Digitise your visitor log
No more paper visitor book: entries and exits are recorded so you know who is on site.
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Notify the host automatically
The host is notified as soon as their visitor arrives.
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Data hosted in France
Visitor data is hosted in France, in compliance with GDPR.
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Track visitors across all your sites
See the number of visitors present on each site in real time.
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Smoother check-in at the kiosk
Visitors scan their QR code and check in on their own.
Prepare visitor reception before meetings
Invitations, pre-registration and meeting room booking fit into employees' existing habits. In a few steps, the visit is prepared and reception has the information it needs as soon as the visitor arrives.
Client, partner or candidate: everyone enjoys a smooth welcome that strengthens your organisation's professional image.
Reception that makes life easier for employees
Name, date, arrival time: the employee enters the essentials. The visitor receives their invitation and the host is notified as soon as they arrive.
Welcome your visitors in a few simple steps
The employee pre-registers their visitor, who checks in at the kiosk on arrival. Their host is notified automatically.
Are you prepared for an inspection or an evacuation?
See in real time which visitors are on site, with their entries and exits. In the event of an inspection or evacuation, managers have an up-to-date list of the people present.
On arrival, visitors check in at the kiosk, their identity is verified and their badge is generated automatically.
Data hosted in France
Visitor data is hosted in France and transmitted securely. Badges give access only to authorised areas, for the duration of the visit.
Information is retained for the periods defined by your organisation and the applicable rules.
Does visitor management software replace the receptionist?
No. It automates check-in, badges and host notification. Reception remains available for situations that call for human contact, such as an unexpected issue or a specific question.
Is training required to use the visitor check-in kiosk?
No. The kiosk journey is very simple, just a few guided steps, with no application to install on the visitor side.
Is the visitor badge ready before the guest arrives?
Yes. The badge can be generated in advance and activated only for the duration of the meeting, on the authorised zones.
How can reception security be improved without slowing visitors down?
Identity verification and badge issuance take a few seconds on arrival, without extending the waiting time at reception.
What happens to a guest who was not pre-registered and shows up on the day?
They can be registered on site, or self-register at a kiosk, without holding up the queue behind them. Reception updates the list as they go, without restarting the whole process or re-entering participants who are already registered.
Is the access register digital?
Yes. Every visitor entry is timestamped and can be viewed in a digital access register, exportable in case of an inspection or an audit.