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Flexible office space management: optimise flex office and hybrid working

56%: that is the average office occupancy rate worldwide in 2026, a key issue for adapting spaces to actual use and optimising flex office (JLL, 2026). Hamilton Apps brings flexible office space management together in a single platform.

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Flex office is transforming how offices are used

3 figures to understand what is at stake with flex office

Hybrid working and flex office are transforming how offices are used and increasing the need to measure and optimise spaces more effectively.
  1. 01

    €45/m²/month

    Average office cost in the Île-de-France region (Leosquare, 2026)

  2. 02

    50%

    Estimated share of hybrid meetings, based on the remote working rate in France (Malakoff Humanis, 2024).

  3. 03

    -22% consumption

    Targeted energy saving from meeting room occupancy management (attributed to Schneider Electric, March 2025).

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DESIGNED TO OPTIMISE FLEX OFFICE

How can you simplify space management and hybrid working?

Adapt your spaces to how teams actually use them, make booking easier and organise attendance days to manage hybrid working more effectively.

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Day to day

  • Real-time occupancy

    The occupancy rate by floor, building or site, at any time.

  • Centralised floor plans

    View and administer each site from a single map.

  • Availability at a glance

    Available desks, rooms and zones visible immediately, wherever you are.

  • Hosted in France, integrated with your IT systems

    SSO and corporate directory, with no additional account.

  • Aggregated data, never individual

    Statistics by zone or team, never linked to a person.

Chart showing office occupancy rising from 35% in 2023 to 53% in 2025, with a target of 65%.

Optimise space management with occupancy data

Measure the actual occupancy of your spaces to spot underused areas and adapt your offices to hybrid working patterns.

  • Occupancy: track the actual occupancy rate of your spaces.

  • Underused spaces: quickly identify little-used desks and rooms.

  • Ratio matched to use: adjust the number of desks to actual attendance.

  • Evidence-based decisions: size your spaces using reliable indicators.

Manage your spaces based on actual use

Turn your occupancy data into concrete decisions to organise, size and evolve your workspaces more effectively.

Manager viewing a workspace management dashboard with occupancy rates and floor plans for several sites.

Manage all your sites from one interface

Organise your buildings, floors, offices and spaces as you need and apply rules suited to each site.

  • Multi-site management: manage all your spaces from a single interface.

  • Rules by space: adapt capacity, access and use for each zone.

  • Overall view: keep a consistent organisation from one site to the next.

Employee configuring flexible office software settings on a laptop

Configure your flex office without technical skills

Create or modify your spaces, desks and booking rules directly from the interface, with no custom development.

  • Self-service configuration: create and edit your spaces easily.

  • Booking rules: set occupancy conditions to suit your needs.

  • Quick changes: adapt your organisation when your usage changes.

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Space management interface connected to Microsoft 365, Outlook, Teams, Azure AD, LDAP and SSO, with data hosted in France.

Integrate space management with your IT environment

Connect Hamilton Apps to your existing tools and systems to streamline everyday use without disrupting your working environment.

  • Microsoft 365: integrate bookings and calendars with everyday tools.

  • SSO: simplify and secure access to the platform.

  • Access control: use entry data to enrich occupancy tracking.

  • API: connect Hamilton Apps to your business applications.

Go further in managing your workplace

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Frequently asked questions about managing flexible office space

How do you centralise the management of several sites in one tool?

Each site keeps its own booking, capacity and access rules. A single dashboard consolidates occupancy data from all sites, with no manual re-entry.

Does configuring spaces require technical work?

No, you create zones, adjust capacities and publish changes with no IT ticket and no development skills.

How does the tool integrate with your information system?

The connection is via SSO and your company directory, LDAP or Outlook & Teams. Occupancy data is hosted in France.

What desk ratio do you recommend for a flexible office?

JLL recommends a ratio of 0.7 desks per employee, to be adjusted to the actual attendance rate measured on each site.

Can flexible office desks and meeting rooms be tracked on the same dashboard?

Yes, on a single space-management dashboard, site by site.