Hamilton Apps
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Visitor registration: simplify visitor check-in and badge printing

40% of organisations still use paper or a spreadsheet to track their visitors or access badges (ASIS). Pre-register your visitors, print their badges and track who is on site in real time.

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Visitor reception is going digital and practices are changing

40% use only paper or a spreadsheet

to manage visitors and access badges.
  1. 01

    39%

    do not track entries and exits on site.

  2. 02

    More than 2 in 3

    require visitors to wear a visible badge.

  3. 03

    37%

    require visitor pre-registration and screening.

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Designed to make visitor reception smoother

How can you simplify visitor registration day to day?

Pre-register your visitors, prepare badge printing and automatically notify the host when they arrive. Hamilton Apps simplifies every step of visitor reception and reduces repetitive tasks.

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Day to day

  • Visitor pre-registration

    The host enters the guest, date, site and purpose of the visit before they arrive.

  • Kiosk check-in

    Visitors identify themselves on arrival and find the information already entered.

  • Badge printing

    The badge is printed on arrival to identify the visitor while they are on site.

  • Host notification

    The employee is notified when their guest arrives.

  • Real-time visibility

    Recorded entries and exits update the list of visitors on site.

Visitor being welcomed at a company reception by an employee

Customise visitor reception and data management

Tailor visitor management to each site and set your data retention rules.

  • Custom journeys: adapt the reception steps to each site.

  • Data collected: choose the information required for the visit.

  • Data retention: set the retention period according to your rules and requirements.

These settings support your GDPR compliance approach.

How does visitor registration work with Hamilton Apps?

Pre-register the visitor, check them in at the kiosk and print their badge on arrival. Information is shared with reception and the host, while entries and exits update the list of visitors on site.

Employee reviewing attendance and occupancy data on a laptop

Analyse your visits to organise reception more effectively

Hamilton Apps turns visitor attendance data into useful indicators. Identify the busiest periods, track how visits change over time and compare your sites to adapt your reception resources.

Visitor using a digital check-in kiosk to register on arrival.

Pre-register your guests to make their arrival easier

The employee registers the visit in advance. On arrival, the visitor checks in at the kiosk, their badge is printed and their host is automatically notified.

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Illustration showing expected, present and departed visitors at each site

Visitor tracking: see who is on site in real time

See expected, present and departed visitors at each site. Entries and exits automatically update the attendance list and the details of each visit.

A workplace platform that goes beyond visitor reception

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Frequently asked questions about visitor reception and visits

Why digitise visitor management?

To prepare for arrivals, reduce re-entering of data and centralise useful information. Pre-registration, the visitor check-in kiosk and badge printing simplify the visitor journey and the work of reception teams.

How does visitor pre-registration work?

The employee registers their guest before the visit, with the information the visit requires. Reception then has a list of expected visitors and can prepare for their arrival.

Can the software print visitor badges?

Yes. Badge printing is part of the visitor journey. The badge identifies the visitor while they are on site.

Can we see which visitors are on site in real time?

Yes. The attendance list is updated from the recorded check-ins and check-outs. Its accuracy therefore depends on every arrival and departure being recorded correctly.

How does visitor management support GDPR compliance?

The software lets you configure data retention and control access to the data. The organisation must also define why the data is collected, limit the information requested and tell visitors how it is used.

Can car park access be linked to a visit?

Yes. Vehicle details can be entered at the same time as the visit to prepare car park access, according to the arrangements configured for the site.

Does the visitor management software handle multiple sites?

Yes. Each site keeps its own reception rules, while authorised teams have a centralised view of all visits.