Corporate seminars: event visitor management that simplifies check-in
8 minutes saved when welcoming a group of 10 or more participants.
Pre-register your participants before the seminar to streamline visitor check-in and reduce queues on the day. Source: Hamilton Apps customer feedback.
Key benefits
Simplify check-in for your seminars and corporate events
Anticipate participant arrivals with pre-registration, prepare their welcome and keep check-in flowing on the day.
Day to day
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Anticipate participant arrivals
Pre-register your guests before the seminar or event to prepare their welcome.
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Real-time view of arrivals
Track the number of registered participants at any time, before and during the event.
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Speed up check-in with a QR code
A few seconds: the participant scans, enters and their host is notified.
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Prepare visitor badges in advance
Print badges before the event to streamline check-in on the day.
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Create personalised badges
Show each participant's name, company, event and any information useful for their welcome.
300 participants: up to 4 hours saved at check-in
Pre-register your participants to reduce queues and streamline check-in at your seminars and events.
Source: Hamilton Apps customer feedback.
Prepare your seminar before the day
Pre-register participants, send their QR codes and prepare badges and access: everything is ready before they arrive.
From registration to visitor check-in in 4 steps
Everything is prepared in advance so that participants arrive smoothly on the day.
Pre-register your participants
Import your list and send each person the practical information and their QR code.
Prepare personalised badges
Generate and print badges in advance from registration data.
Synchronise the event with Outlook, Teams and Google
Find the event in calendars and rely on your existing SSO.
Know when your guests arrive
Track arrivals in real time to welcome your guests, including VIPs.
300 event participants: simplify access management
Access is activated for the event and then deactivated automatically when it ends. Integration with SSO and the corporate directory means IT does not have to manage each participant manually.
FAQ
Frequently asked questions about seminar and event check-in
Cannot find the answer you need?
Contact usHow do you manage welcoming a large number of participants to a seminar?
With Hamilton Apps, you import the participant list before the event. On the day, reception has an up-to-date list and badges already prepared.
Can badges for all participants be created in advance?
Yes. Badges are generated automatically from the registration data, even before the first participant arrives.
How do I know how many people are on site during the event?
The list of registered participants can be viewed in real time, which meets the obligation to know how many people are present on the site.
What happens to a guest who was not pre-registered and shows up on the day?
They can be registered on site, or self-register at a kiosk, without holding up the queue behind them. Reception updates the list as they go, without restarting the whole process or re-entering participants who are already registered.
Does Hamilton Apps replace our events agency?
No. The application handles the welcome, the check-in and the badges. It does not replace the logistical organisation of the event.
Does Hamilton Apps synchronise with Outlook and Teams for an event?
Yes. The event appears in the organiser's calendar. The integration relies on the authentication already in place in your company.