Say goodbye to the paper visitor book!
Many companies still keep paper visitor registers at reception. Not only is keeping a paper visitor register time-consuming, it also has many drawbacks in terms of security, archiving, confidentiality and GDPR compliance, as well as the image it gives customers and visitors.
The reception area is a company’s first point of contact with visitors, partners and guests of all kinds. Through the image projected at reception, your company conveys a perception of its values. Visitors experience those values first-hand through the reception team and the environment in which this important first contact takes place. To make your appointments with customers, visitors, candidates or partners a success, it is important to make a lasting impression with a positive, modern and well-organised welcome.
Hamilton Apps has launched Hamilton Visitor Starter, the ideal solution for replacing your paper visitor register. Visitors can be registered on a PC, tablet or mobile. The Starter visitor management software is designed for small, medium-sized and large companies. Visitor management software helps companies and organisations put a visitor reception and management policy in place. As a company becomes aware of how important it is to look after its visitors, it moves away from recording visits on paper in favour of a digital visitor management system.
The Hamilton Visitor Starter digital visitor register is designed for companies with essential visitor management needs, from €99 a month.
This digital visitor management solution helps companies to
1. Streamline the welcome for guests and visitors
You can welcome visitors with your reception team present or let them check in independently at a self-service kiosk. The visit management tool lets you welcome visitors quickly, whatever the daily volume of visits.
2. Secure the entrance to buildings and sites
The tool lets you see the list of visitors on site in real time. In the event of an inspection or an evacuation, you have the contact details and status of every guest inside the building.
3. Modernise the reception area for an excellent image
Paper documents at the building’s reception, containing personal and confidential data that is visible without a password and unprotected at the entrance, do not comply with data confidentiality rules, and they also make reception look disorganised.
4. Optimise resources across several sites
You can analyse the dashboards provided to adjust reception staffing in advance. There will be no surprises: the features of the Starter tool help you organise your reception.
Since the post-pandemic period, companies have been keen to make the most of the time people spend together on site. On the 2 to 3 days spent in the office, the working environment needs to be pleasant and optimised more than ever. This means improving the teams’ collective experience, but also improving tools and workspaces. Time-consuming, error-prone tasks can be eased by technology. Reception teams can then focus on what matters most: satisfying the customers, guests and candidates who arrive at reception. Visitor management software simplifies your visitor reception policy. The software supports companies of all sizes with visitor management. It is an all-in-one tool.
What are the features of the Hamilton Visitor Starter visitor management software?
1. Guest pre-registration and registration
The tool offers 3 ways to welcome your visitors and guests.
· Pre-registration of individual and group visits
You can pre-register your visitors or your group of visitors. They receive email notifications summarising the information they need to get to the appointment.
· Standard real-time registration
You can register your visitors in real time when they arrive at reception.
· Self-service kiosk for self check-in
Your visitors can check themselves in with 3 clicks on the visitor check-in kiosk, without needing assistance.
2. Personalise to impress your visitors
Resident employees or reception teams can easily personalise visit records, for example by clicking the VIP tag for an important guest. Teams can also note the purpose of the visit or any useful comments to make the visit as pleasant as possible. The host can then give their guest a personalised welcome simply by looking at the visit record.
3. Statistics on visit volumes and attendance rates
Thanks to its intuitive screen, the Starter visitor management system gives you visibility of reception activity, the number of arrivals, the number of departures and the number of visits over the selected period. The data provided will help you optimise your resources according to visitor attendance. This data can be downloaded as a CSV file or printed.
4. QR codes to streamline entry to buildings
When the visit is pre-registered, the visitor automatically receives an email summarising the visit information, such as the date, time, address, purpose of the visit and practical details on how to get there. This notification displays a QR code containing the visit information, which the visitor can scan at the visitor check-in kiosk. The visitor management software automatically informs the host that the visitor has arrived.
5. Modern, creative badges
The Hamilton Visitor Starter visitor management solution lets you easily create customisable visitor badges. Impress your visitors with your designs.
6. Document signing before access
If your visitor policy requires visitors to read or sign documents, you can create or upload your agreements in a few clicks. It is quick and simple!
7. Secure connection to our SaaS solutions
All our software offers secure connections and meets the requirements of European regulations on the processing of personal data and the GDPR.
8. Cloud-based SaaS software that is simple to use
The Hamilton Visitor Starter visitor management software is a SaaS solution. It is quick and easy to set up and suits companies of any size.
Discovering the new range of visitor management software could not be simpler. Download the application now for a free 15-day trial and enjoy all the features on offer.
Would you like a demo? We will be delighted to help you choose your solution. Contact us for a personalised demo of the Starter, Premium or Enterprise range by filling in this form.