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How to optimise the planning of meeting rooms?

Managing meeting rooms can be a real headache. Starting with a free meeting room booking software is the first step towards optimising your time. You'll find that with a tool that fits your needs and integrates easily into your environment, you'll simplify your daily routine.

Discover the benefits of meeting room reservation software

First of all, you will be able to organise your meetings very easily. With this type of software, management becomes intuitive and you will have no trouble inviting participants thanks to a notification system. It is also possible to set up a lunch break and other additional services with just a few clicks. A service that is accessible 24 hours a day, seven days a week, no matter where you are.

This way, you will be more productive thanks to a significant time saving. The interface of the free meeting room booking software is intuitive, allowing you to manage a meeting room on a regular or ad hoc basis. This way, you can free up your time and focus on the things that matter most.

With this tool, the days of reserved but unfortunately unoccupied meeting rooms are over. Thanks to the presence of intelligent sensors, you benefit from optimised room management, as they are able to detect the absence of occupants.

With the statistics of a free meeting room reservation software, you can analyse the data related to room management in order to optimise resources and better understand the needs of your employees.

The essential features of Hamilton Meeting

Once you've got the hang of free software or a demo, it's possible to go further to give yourself some peace of mind.

Hamilton Meeting is very easy to install and has an intuitive integration using a powerful and agile ecosystem.

As a bonus, you will have the opportunity to order additional services such as catering equipment depending on the type of meeting you need to organise.

Thanks to the presence of a screen directly in front of the meeting rooms, you know the status of the room, i.e. whether it is free or already booked. If you are on the move, all you need is an Internet connection on your tablet, smartphone or computer to find out the status of the meeting room and proceed with its reservation.

Integrating Hamilton Meeting software with the calendar you use, whether it is Office 365 or Microsoft Exchange, is no problem. Everything has been thought out so that the tools can work harmoniously together to avoid duplication and errors. Therefore, it is possible to book the room from your calendar.

With Hamilton Meeting you can take full advantage of the benefits of video conferencing with the possibility to share links of the video conferences you organise. Again, you benefit from an efficient and smooth organisation.

But the free meeting room booking software goes even further with detailed reports to define peak times, occupancy rates or to view shadow meetings.

Hamilton Meeting is the perfect answer to the needs of users who are looking for an intuitive and simple software for all related services concerning the booking of meeting rooms.

Although there is no such thing as a completely free solution to organise your meetings efficiently, Hamilton Apps offers you attractive rates and packages to find what suits you best. To take advantage of this, please contact us so that we can provide you with the most suitable offer for your needs.