Keys to success for an office implementing teleworking
Teleworking has become an essential component of the modern working environment. The successful management of office-based teleworking is often the result of close collaboration between human resources and other departments. The levers of success for such a project are based on various aspects, both human and organizational, such as the number of teleworking days, the office layout and the teleworking software component.
How can HR successfully manage a telecommuting office?
Teleworking is a work organization model offering teams the possibility of choosing a flexible living environment and different workspaces adapted to each project. This approach is designed to encourage agility in the way employees accomplish their tasks. This model is full of benefits. However, it is advisable to frame the practice in order to reap its benefits. Here are a few tips to get you started.
User training and skills
HR plays a central role in training employees and managers in the use of teleworking software. This can include training in the use of teleworking office management software, attendance reporting, office reservation and virtual collaboration.
Space management and employee well-being
Telecommuting involves space management, as not all employees are in the office at the same time. To ensure that each employee has a desk for every day he or she is in the office, it is essential to coordinate office reservations, optimize workspace configuration and manage the number of telecommuters. Taking everyone's needs into account is one of the pillars of employee well-being.
Hybrid Impact Assessment
It's important to regularly assess feedback from the transition to hybrid working on productivity and employee satisfaction. This enables us to adjust our teleworking policy, rules and practices.
Checklist for implementing a teleworking project for support functions
Explore the key success factors for cross-functional departments such as IT and general services, fostering an effective and harmonious teleworking culture.
IT department support
Involving the IT department from the very beginning of the project guarantees reliable, secure and efficient technology, thus supporting the combination of telework and office in the best possible way:
IT security with reliable teleworking software
- Adapting safety policy to teleworking.
- Training users in best safety practices for remote working.
Flexible, responsive technical support
- Technical support for office-based and teleworking employees.
- Follow-up and rapid resolution of software problems in general and teleworking software in particular, with efficient virtual support.
Optimization of General Services to support teleworking
General services also play a crucial role in implementing teleworking within an organization:
Smooth supply and logistics
- Supply to meet the needs of a hybrid working environment.
- Virtual inventory management for office supplies and basic day-to-day needs.
Flexible moving and relocation
Flexibility in planning rearrangements and relocations according to workspace requirements (office, meeting room, etc.).
What are the advantages of telecommuting office management software?
Telecommuting management software enables companies to manage the practice of telecommuting:
- Strengthening collaboration between teams
Teleworking office management software facilitates collaboration and coordination between teams, and reinforces team cohesion and conviviality.
- Flexible use of office space
Employees can choose their locations according to their needs, boosting efficiency and saving time on projects.
- Easy management for schedule follow-up
Telecommuting software simplifies time management, enabling employees to find an optimal work-life balance between the office and telecommuting. This contributes to general well-being and employee satisfaction.
Teleworking without appropriate software is a risk
Telecommuting without telecommuting office management software exposes companies to risks that can affect the entire organization. Investing in the right telecommuting software is essential to ensure a smooth transition to remote working, and to guarantee serenity in the office.
Teleworking office management software for team efficiency
Working remotely without the appropriate office software for telecommuting can present significant risks, such as loss of visibility for management on different projects, lack of collaboration and exchange, data security risks and difficulties in managing resources.
Lack of collaboration and exchange
Efficient telecommuting office management software allows you to identify the days when your teammates are present, thus coordinating synergy between teams and offering the possibility of locating an office close to your colleagues.
Data security risks
Telecommuting without dedicated office management software can increase security risks and the use of alternative, unsecured channels for data sharing.
Difficulties in managing resources
Teleworking software enables HR to track employee schedules, the number of teleworking days, the validation of teleworking days, the number of days in the office, and easy access to the teleworking charter.
Office reservation management software
The software chosen must meet the specifications drawn up, covering employee needs, technical requirements and the overall environment (real estate, budget, HR, interoperability...). Here's some advice on the criteria :
Workspace customization
Customization enables reservations to be made according to specific team needs, such as space configuration or equipment requirements.
Visibility on office availability
Telecommuting software is supposed to offer a clear view of workspace availability in real time, to avoid booking conflicts.
Reports and analyses of teleworking practices
Choose teleworking office management software capable of integrating analyses to assess office utilization rates and compliance with the teleworking framework.
Flexible booking policy
Select a SaaS-accessible tool to enable office reservations and telecommuting declarations at any time and from anywhere, on computer, mobile or tablet.
Why choose Hamilton Deskbooking software for your teleworking project?
Hamilton Deskbooking software is an all-in-one solution designed for teleworking. This telecommuting desktop software provides rapid visibility of remote and in-office resources. Calling on Hamilton Apps means committing to a smooth, easy-to-use transition to a teleworking environment that benefits from thirty years' expertise in digitalizing the working environment. Don't hesitate to contact our experts.