What is the purpose of access control for visitors?

Access control systems can manage the identification of visitor authorizations and their vehicles according to the access zones of sensitive sites, authentication, approval of access by security or reception teams, and the granting of access using login credentials, physical or electronic keys. To enhance security at sensitive sites, visitor management can be combined with an access control system.

When combined with an access control system, the two solutions enable you to enter visitor information in advance, manage visitor authorizations, register arrivals and departures, create personalized badges and manage access rights. These actions will enable you to create a pleasant welcome for visitors, while ensuring control and security, and saving you time at the reception desk.

Why is visitor access control so important?

Although locks and keys are a simple and economical option, they offer limited security and are vulnerable to duplication. Access control offers the advantages of a highly secure system at building entrances. It's a reinforced solution for protecting premises, buildings or sensitive sites against intruders. The system simplifies entry flows while maintaining control over security.

What are the advantages of an access control system?

Access control systems at building entrances for all visitors offer several advantages for companies:

Control and security at the entrance to your buildings

Its implementation is fundamental to raising security levels, as it offers an effective solution to preventing unauthorized entry into restricted, dangerous or sensitive areas. This policy makes it possible to manage, filter and optimize the flow of visitors and vehicles. The system protects employees, visitors and extends to protecting visitors' property, safeguarding confidential information, as well as guaranteeing the well-being and safety of visitors and employees, thus creating a safer and more serene environment within the company.

You won't need a physical key

With the introduction of visitor access control, it offers a solution that eliminates the need for physical keys, generating a host of security benefits. Getting rid of traditional keys significantly reduces the risk of loss, theft or duplication, creating a more robust level of security for the premises, as it becomes much more difficult for unauthorized individuals to enter the protected space. It's easy to block access to the digital key holder, should the need arise. What's more, it enables doors to be opened remotely for external visitors, offering a simple and effective solution.

Recording of entry and exit history

One of the fundamental advantages of electronic access control is the complete retention of historical data, providing a valuable resource for investigating incidents such as vandalism or theft, while also enabling efficient monitoring and rapid reaction times in the event of theft or intrusion into buildings.

Easy interfacing with a reception management tool

The access control system interfaces easily with a visitor management solution. Thanks to the ability to pre-register visitor data, generate personalized badges and define access rights in advance, the reception process is greatly simplified. This not only saves time and provides a smoother, more pleasant experience for visitors, but also reinforces control and security within the company.

Features for managing visitor access authorizations

Access control systems help companies to implement a highly secure visiting policy. They provide a secure environment for employees, visitors, subcontractors and job applicants, as well as for goods and merchandise, helping to reduce the company's insurance premiums.

1. Visitor authorization: the system lets you manage essential visitor information, including name, company, telephone number and reason for visit. In addition, it allows visitors' data to be pre-registered, simplifying the process of welcoming and identifying visitors on arrival.
2. Creation of personalized badges: the system generates digital, personalized access badges for each visitor, to ensure visitor control. These badges can contain information such as the visitor's photo, name, validity date and authorized areas.
3. Access rights management: access control offers the precise ability to define access rights in a targeted way for each visitor, allowing entry to certain areas while restricting access to others, thus offering granular management of entry privileges.
4. Real-time monitoring: access control enables visitors to enter and leave the building in real time, creating a traceable record of their presence. This means you know who is in the building at all times.
5. Notification for guests: combined with a visitor management tool, it has the ability to inform guests of their visitors' arrival by sending a notification directly to their smartphone, ensuring instant and efficient communication.
6. Security in the event of loss or theft: if an access badge is lost or stolen, it can be quickly deactivated at any time, preventing unauthorized access.
7. Customized configuration and simple interfacing: visitor access control stands out for its flexibility, as it can be easily configured to suit the particular requirements of each company. What's more, it can be integrated with other security or visitor management systems, guaranteeing a tailor-made solution and harmonious compatibility with the existing environment.
8. Access policy reporting and analysis: the data collected enables you to better manage your access rights, visitor and vehicle flows, assign rights according to visitor, and analyze badge losses. 
9. Visitor-friendliness: the visitor access control system has been carefully designed to provide a user-friendly, fluid yet secure experience, making it intuitive to use for both hosts and visitors, simplifying the welcome process.

In short, an access control system for visitors is an indispensable tool for particularly sensitive businesses, offering a secure, customizable solution. By combining an access control system with a visitor management solution, management becomes highly efficient for security and reception teams: the equation combines security, fluidity and efficiency for teams. The Hamilton Visitor visitor management solution interfaces easily with access control systems from brands such as Fichet, Nedap, Alcea and .....