In any company building, workspace is of prime importance. Facility management influences the quality of results and improves the daily lives of all company employees. Facility management is an essential pillar in ensuring the proper organization of buildings. It ensures the performance of the working environment, organizes the booking of meeting rooms, the safety of occupants, the optimization of company resources and many other aspects through the use of adapted software.  

The benefits of appointing a facility manager within the company   

Facility managers have a considerable impact on building infrastructures and services. They supervise technical aspects, ensure quality and manage meeting rooms. He or she uses specialized software to maintain, administer and coordinate building services. The facility manager also manages the budget, negotiates contracts and implements sustainable strategies. Thanks to his expertise, he creates an efficient and pleasant environment, enhancing productivity and employee well-being.

What does a facility manager do? 

Facility management means looking after the entire operation of your building (spaces, meeting rooms, equipment, etc.) and ensuring its quality. The facility manager maintains the equipment, coordinates the company's services, ensures compliance with the operating budget and optimizes the use of the building's spaces (offices, coworking or meeting areas). A facility manager also ensures the safety of employees in the building, and communication between the various departments and external service providers to maintain high standards. In short, they play a central role in creating a functional, safe, productive and high-quality environment. His mission is to guarantee, through the use of appropriate software, optimum performance in all aspects of facility management.  

Improving the organization of the entire building  

An FM ensures the performance of the company's entire building. He coordinates and improves organization throughout the building. The meeting rooms in a building are heavily used, and the person in charge of managing them is the facility manager. This multi-skilled person ensures that all employees have efficient access to the building's meeting rooms. To do this, he or she collects and analyzes a wide range of data on the building (meeting rooms, reception, offices or other spaces), and then focuses improvements on the basis of these reports. In the event of an emergency, he deploys continuity plans and organizes evacuation drills. So to speak, the presence of a facilities department in an entity guarantees a quality building with optimal organization and a good environment, supporting the company's prosperity.   

Lower real estate costs for the facility    

Budget administration and contract negotiation are essential tasks for a facility manager. Responsible for managing the resources of facilities and services, the FM must draw up and monitor budgets for meeting spaces and other venues. In addition, he or she must negotiate contracts with external service providers to maintain a high-quality building. Effective budget management and well-negotiated contracts save money and guarantee the performance and reliability of services within the building. That's why specialized software helps facility managers with these tasks.

How do I become a facility manager?

To be a facility manager, you need at least a Bac+2 degree in real estate, construction or business administration. However, employers are increasingly interested in candidates with a Bac+5 with a specialization in facility management. On average, an FM in France earns a gross annual salary of between €40,000 and €45,000.  

Useful tools for facility managers    

An FM needs efficient software to ensure the quality of his company's maintenance, building organization and services. Software optimizes the management of workspaces, such as meeting rooms, with meticulous planning. They also help to track and respond rapidly to employee requests, such as repairs or refurbishments. The facilities department also uses software to organize access, ensuring security and confidentiality within the building. In short, an FM relies on a wide range of software to facilitate the coordination, monitoring and optimization of facility management activities, thus maintaining a high level of quality. 

Workspace management and optimization   

For facility departments, space management software is an essential part of building management. It's difficult for the facility manager to organize meeting rooms using a manual spreadsheet. Reserving meeting rooms using software is an enormous time-saver. It enables precise mapping of building areas, management of meeting room reservations and monitoring of space occupancy, providing quality reports. This software helps the facilities department to plan its building, optimize the use of resources and create an efficient, collaborative working environment.

Management of service requests  

A facility manager relies on software to efficiently manage service requests from employees throughout the building (meeting room requirements, printing, etc.). These tools enable requests to be centralized, tracked, tasks assigned and communicated with the parties concerned. These software applications ensure greater responsiveness, improving service quality and employee satisfaction, while facilitating data analysis for optimal, high-quality organization of facilities such as meeting rooms or staff offices. 

Enhancing security with access control 

Access system management software is essential for managing entrances and exits to a building (reception, meeting rooms, etc.). They enable you to control authorizations, allocate badges and track the people required in real time. These software programs guarantee the quality and security of a building, while simplifying the day-to-day administration of access, ensuring a safe working environment.

Meeting, the all-in-one solution for booking meeting rooms and spaces

Our all-in-one Hamilton meeting software optimizes space and room management. Thanks to its intuitive interface, booking and managing a meeting room has never been easier. Reservation and scheduling tools enable you to check room availability in real time and plan ahead. Hamilton Meeting identifies under-utilized rooms and provides detailed reports to optimize them. Integratable with Microsoft Outlook, it facilitates the organization of videoconferences and service orders (materials, catering, and many others). This software will optimize the efficiency of your workplace, reduce your costs and increase employee satisfaction for sure! Any questions? Contact us