10 tips for choosing the right coworking space
In 2024, the emergence of localized coworking in suburbs and small towns is a direct result of changing business practices. This movement is driven by a growing desire to shorten commutes and improve work-life balance. These coworking facilities provide a practical working environment, but also a place for collaboration and innovation within the workspace.
Here are 10 tips for finding your ideal coworking space:
1. Define your needs for a suitable coworking workspace
To choose the right coworking space, identify your needs in terms of type of work, pace, budget, ergonomics, environment, technologies, shared values, networking and events.
By clearly defining these criteria, you'll find a space that fosters productivity, well-being and professional fulfillment, while encouraging interaction and opportunities for growth.
2. Visit several collaborative sites to find the ideal coworking space
Photos and online descriptions are no substitute for a real visit. Visiting the space allows you to feel the atmosphere, see the premises, the types of workspaces on offer, the meeting rooms, the break and social areas, the entertainment on offer, observe the interaction between members, and soak up the general atmosphere. This will help you determine whether the space matches your working style, décor and corporate values.
What's more, it allows you to compare offers and negotiate rates and membership conditions to suit your needs.
3. Check the location of your business site for easy access
The accessibility of a coworking space is important to optimize your time, reduce travel stress and reconcile professional and personal life. A central location, close to buses and subways, also makes it easier for your employees, visitors and customers to get around.
Prioritize spaces served by public transportation and located in dynamic neighborhoods to facilitate access and location.
4. Consult reviews to get an overview of work experience
Reviews from existing users provide valuable insight into the atmosphere, infrastructure and responsiveness of the coworking workspace staff.
Feedback from users helps you to determine the general atmosphere, the quality of the services on offer and to make an informed choice to find a professional area suited to your needs.
5. Check the services included in the coworking space
Checking the services included in a coworking workspace is crucial to meeting your needs. A variety of services, from wifi to meeting rooms, can influence your productivity, and extras like cafés or breakout rooms available within a shared office enhance comfort.
By choosing a shared office with the right services, you can optimize your working environment.
6. Analyze the coworking environment for a comfortable workspace
A coworking space with the right atmosphere will boost your teams' productivity and well-being. A calm atmosphere promotes concentration, while a dynamic environment stimulates motivation and creativity.
Conviviality reduces stress and promotes work-life balance.
7. Analyze the coworking community to promote exchanges
The selection of a coworking location should include a thorough analysis of its community. A professional environment, made up of individuals sharing similar interests and goals, fosters fruitful collaborations and business opportunities. Don't hesitate to ask the coworking firm for examples of companies occupying the premises. This will help you identify if there are any sectors close to your own.
Taking an active part in a dynamic community not only enriches your professional experience, but also contributes to its collective development.
8. Flexibility of coworking formulas to adapt work space
Evaluating the flexibility of coworking formulas enables us to adapt to changing needs, budget and working style.
Spaces offering rates that can be adjusted according to usage, and options without commitment, are advantageous.
Find out about the flexibility of the coworking packages available to suit your needs and budget, and how to terminate your contract if you break up with a shared office.
9. Test coworking spaces before committing to one
It's a good idea to try out different coworking spaces before committing yourself, to find the professional environment that suits you best. This allows you to assess the atmosphere, services, location, community and value for money.
Take advantage of free trials, talk to members and ask questions to the coworking teams. By taking the time to compare, you'll maximize your experience and make an informed choice for your business.
10. Choose a coworking facility offering workspace management software
Coworking spaces equipped with workspace management and reservation software simplify life for users by automating tasks and simplifying space reservation for optimum working comfort.
For managers, it facilitates communication, optimizes space management, enables better community management and reduces dissatisfaction.
In short, it's a valuable tool for improving efficiency, comfort and user-friendliness in a shared office.
Optimize your workspace with Hamilton Deskbooking
Hamilton Deskbooking offers a complete application dedicated to the reservation of flexible workstations and office space. Designed to adapt to changing business needs, the solution simplifies the management of hybrid and flex office environments.
Don't hesitate to contact our professionals to organize your workplace with ease.